February 2026 Business Due Dates
February is a busy month for business tax filings. This article highlights important 2025 due dates for payroll forms, information returns, and required deposits.
February 2 - 1099-NECs Due to Service Providers & the IRS
If you are a business or rental property owner and paid $600 or more to individuals (other than employees) as nonemployee compensation during 2025, you are required to provide Form 1099-NEC to those workers by February 2. “Nonemployee compensation” can mean payments for services performed for your business or rental by an individual who is not your employee, commissions, professional fees and materials, prizes and awards for services provided, fish purchases for cash, and payments for an oil and gas working interest. To avoid a penalty, copies of the 1099-NECs also need to be sent to the IRS by February 2, 2025. The 1099-NECs must be submitted on optically scannable (OCR) forms. This firm prepares 1099s in OCR format for submission to the IRS with the 1096 submittal form. This service provides both recipient and file copies for your records. A business or individual who is required to file 10 or more information returns (i.e., 1099s and W-2s among others) must file those forms electronically. Please call this office for preparation assistance.
February 2 - Form 1098 and Other 1099s Due to Recipients
Form 1098 (Mortgage Interest Statement) and Forms 1099, including 1099-NEC (see above) are due to recipients by February 2, The IRS’ copy, other than for 1099-NECs, is not due until March 1, 2026, or April 1, 2026, if electronically filed. These 1099s may be reporting the following types of income:
Dividends and other corporate distributions
Interest
Rent
Royalties
Payments of Indian gaming profits to tribal members
Profit-sharing distributions
Retirement plan distributions
Original issue discount
Prizes and awards
Medical and health care payments
Debt cancellation (treated as payment to debtor)
Cash payments over $10,000 (Form 8300)
February 2 - Employers - W-2s Due to All Employees & the Government
EMPLOYEE’S COPY: All employers need to give copies of the W-2 form for 2025 to their employees. If an employee agreed to receive their W-2 form electronically, post it on a website and notify the employee of the posting. GOVERNMENT’S COPY: W-2 Copy A and Transmittal Form W-3, whether filed electronically or by paper, are due February 2 to the Social Security Administration.
February 2 - File Form 941 and Deposit Any Undeposited Tax
File Form 941 for the fourth quarter of 2025. Deposit any undeposited Social Security, Medicare, and withheld income tax. (If your tax liability is less than $2,500, you can pay it in full with a timely filed return.) If you deposited the tax for the quarter in full and on time, you have until February 10 to file the return.
February 2 - File Form 943
All farm employers should file Form 943 to report Social Security, Medicare taxes and withheld income tax for 2025. Deposit any undeposited tax. (If your tax liability is less than $2,500, you can pay it in full with a timely filed return.) If you deposited the tax for the year in full and on time, you have until February 10 to file the return.
February 2 - W-2G Due from Payers of Gambling Winnings
If you paid either reportable gambling winnings or withheld income tax from gambling winnings, give the winners their copies of the W-2G form for 2025.
February 2 - File Form 940 - Federal Unemployment Tax
File Form 940 for 2025. If your undeposited tax is $500 or less, you can either pay it with your return or deposit it. If it is more than $500, you must deposit it. However, if you deposited the tax for the year in full and on time, you have until February 110 to file the return.
February 2 - File Form 945
File Form 945 to report income tax withheld for 2025 on all nonpayroll items, including backup withholding and withholding on pensions, annuities, IRAs, gambling winnings, and payments of Indian gaming profits to tribal members. Deposit or pay any undeposited tax. (If your tax liability is less than $2,500, you can pay it in full with a timely filed return.) If you deposited the tax for the year timely, properly, and in full, you have until February 10 to file the return.
February 10 - Non-Payroll Taxes
File Form 945 to report income tax withheld for 2025on all nonpayroll items. This due date applies only if you deposited the tax for the year in full and on time.
February 10 - Social Security, Medicare and Withheld Income Tax
File Form 941 for the fourth quarter of 2025. This due date applies only if you deposited the tax for the quarter in full and on time.
February 10 - Certain Small Employers
File Form 944 to report Social Security and Medicare taxes and withheld income tax for 2025. This due date applies only if you deposited the tax for the year in full and on time.
February 10 - Farm employers
File Form 943 to report Social Security and Medicare taxes and withheld income tax for 2025. This due date applies only if you deposited the tax for the year timely, properly, and in full.
February 10 - Federal Unemployment Tax
File Form 940 for 2025. This due date applies only if you deposited the tax for the year in full and on time.
February 17 - Certain Information Statements Due
The following information statements are due to recipients to whom certain payments were made during 2025: Form 1099-B (Proceeds from Broker and Barter Exchange Transactions), Form 1099-S (Proceeds from Real Estate Transactions) and Form 1099-MISC Miscellaneous Income) if substitute payments were reported in Box 8 or gross proceeds paid to an attorney are reported in Box 10. With consent of the recipient, the 1099 can be issued electronically.
February 17 - Social Security, Medicare and Withheld Income Tax
If the monthly deposit rule applies, deposit the tax for payments in January.
February 17 - Nonpayroll Withholding
If the monthly deposit rule applies, deposit the tax for payments in January.
February 17 - Payroll Withholding
Employers begin withholding for employees who claimed exemption from withholding in 2025but have not provided a W-4 (or W-4(SP)) to continue the exemption for 2026.
Weekends & Holidays:
If a due date falls on a Saturday, Sunday or legal holiday, the due date is automatically extended until the next business day that is not itself a legal holiday.
Disaster Area Extensions:
Please note that when a geographical area is designated as a disaster area, due dates will be extended. For more information whether an area has been designated a disaster area and the filing extension dates visit the following websites:
FEMA: https://www.fema.gov/disaster/declarations
IRS: https://www.irs.gov/newsroom/tax-relief-in-disaster-situations
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